Executive Secretary Cum HR Administrator & Receptionist
Job Location : Dubai, UAE
Secretarial Support :
• Manage Management’s calendar, appointments, and meeting schedules.
• Processing International Visa applications(e.g., USA, UK, Canada, South Korea, Japan, and Schengen) & all other travel related arrangements including flight & hotel bookings.
• Handle Registration/Membership to Conferences and other Business Events.
• Draft professional emails, letters, reports, and correspondence.
• Screen calls and visitors and handle confidential information with discretion.
Human Resources :
• Maintain employee records and HR documents.
• Administer attendance & leave records.
• Assist in recruitment activities, including scheduling interviews and coordinating with candidates.
• Coordinate employee onboarding processes.
• Process visa applications, renewals, cancellations, Emirates ID, medical fitness appointments.
• Coordinate employee medical insurance enrolment, renewals, and claims.
• Support HR on any HR related works
• Maintain confidentiality of company and employee information.
• Ensure compliance with UAE Labour Law and company policies
• Manage office administration and daily operational requirements.
• Maintain office supplies, stationery, and vendor coordination.
• Mange & coordinate with Company Drivers.
• Payment of Utility bills using Credit cards & keeping proper records of payments done
• Provide administrative support to management & staff and ensure smooth day-to-day office operations.
Qualifications :
• 2–5 years of UAE experience in HR, Administration, or Executive Secretarial roles.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with HRMS/ERP systems is added advantage.
• Ability to multitask and prioritize work effectively.
• Strong interpersonal and coordination skills.
• High level of confidentiality and professionalism.
• Previous experience in HR administration, secretarial, or administrative roles