Job Summary:
We are seeking a reliable and organized Office Administrator to support our signage business operations. The ideal candidate will manage day-to-day administrative tasks, coordinate with internal teams and clients, and ensure smooth workflow across departments including design, production, and installation.
Key Responsibilities:
Administrative Support:
Manage office communications including emails, phone calls, and correspondence
Prepare quotations, invoices, delivery notes, and purchase orders
Maintain organized digital and physical filing systems
Project Coordination:
Assist in tracking signage project timelines and deliverables
Liaise between clients, designers, and production teams to ensure accurate communication
Schedule and follow up on site surveys and installations
Procurement & Inventory:
Coordinate with suppliers to order materials and monitor stock levels
Keep accurate records of material usage and reordering needs
Customer Service:
Handle customer inquiries and ensure prompt resolution of issues
Maintain strong professional relationships with clients
Compliance & Documentation:
Ensure all project documents (approvals, permits, etc.) are properly filed and up to date
Support with documentation for health & safety, insurance, and municipal approvals when required
General Office Management:
Oversee cleanliness and maintenance of office space
Coordinate with service providers for office utilities and supplies
Requirements:
Proven experience as an Office Administrator, preferably in the signage, advertising, or construction industry
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); knowledge of ERP systems is a plus
Familiarity with signage terminology and production processes is an advantage
Good communication skills in English; Arabic is a plus
Ability to work independently and as part of a team
Diploma or bachelor’s degree in business administration or a related field preferred