Job Code: JC1002
Duties and Responsibilities:
- Prepare reports, memos, letters, invoices, financial statements, and other documents using word processing, spreadsheet, database, or presentation software.
- Answer and direct phone calls or take messages as needed.
- Conduct research, compile data, and prepare reports for executives, committees, and boards of directors.
- Attend meetings to record and distribute minutes.
- Greet visitors and determine their level of access to executives or departments.
- Review and analyze incoming memos, submissions, and reports to prioritize and distribute accordingly.
- Perform general office duties, including ordering supplies, maintaining records, and basic bookkeeping.
- File and retrieve corporate documents, records, and reports.
- Handle incoming correspondence, including sorting and distributing emails and faxes.
- Arrange travel itineraries and accommodations for executives.
- Draft responses to routine correspondence and inquiries.
- Prepare meeting agendas and coordinate logistics, including catering arrangements.
- Manage office services such as records management, departmental finances, budget preparation, and personnel matters.
- Assist other departments with clerical and administrative tasks.
- Maintain a professional demeanor and a pleasing personality to create a welcoming office environment.
Qualifications:
- Bachelor’s degree in Business Administration or a related field.
- Minimum 3 years of relevant experience in administrative or secretarial roles.
- Proficiency in MS Office (Word, Excel, PowerPoint) is a must.
- Experience with MS Project is a plus.
- Gulf experience is preferred.
- Transferable Iqama is required.