Position Title: Executive Personal Assistant
Reports To: Executive/Manager
Location: Jeddah, Saudi Arabia
Employment Type: Full-time
Role Overview:
We are seeking a highly organized, Arab national or speak, read, and write Arabic language at a professional level, proactive, and professional Executive Personal Assistant to provide comprehensive administrative, personal, and financial support to a senior executive. This role requires exceptional organizational skills, the ability to manage multiple tasks efficiently and professionally, and the capability to maintain confidentiality while ensuring the smooth execution of both personal, professional, and financial commitments.
Key Responsibilities:
1. Administrative Support:
• Manage and organize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Monitor and respond to communications, including emails and phone calls, on behalf of the executive.
2. Personal Assistance:
• Handle personal errands such as managing household staff, overseeing family-related activities, and coordinating personal events.
• Manage personal documentation, subscriptions, memberships, and records.
• Assist with planning and organizing family gatherings, celebrations, and travel arrangements.
3. Accounting and Financial Management:
• Prepare and track budgets for institutions, personal expenses, and family expenditures.
• Manage day-to-day financial operations, including reviewing invoices and payments.
• Prepare periodic financial reports to monitor expenses, revenues, and budgets.
• Ensure timely payment of personal and business bills.
• Collaborate with accountants and auditors to facilitate annual reporting and financial audits.
4. Coordination and Follow-up:
• Act as a liaison between the executive and internal or external stakeholders.
• Track deadlines, follow up on tasks, and provide updates on key projects.
• Conduct research and prepare materials to support decision-making.
5. Confidentiality and Professionalism:
• Maintain a high level of confidentiality and professionalism in all matters, especially financial commitments.
• Anticipate the executive’s needs and proactively address them.
6. Additional Responsibilities:
• Maintain a well-organized filing system (digital and physical) for easy access to information.
• Monitor and manage office supplies and coordinate procurement as needed.
• Perform additional tasks as required to support the executive’s personal, professional, and financial commitments.
Qualifications:
• Education: Bachelor’s degree in Business Administration, Accounting, Communications, or a related field (preferred).
• Experience: Minimum of 3 years as a personal or executive assistant, with experience in accounting and financial management.
• Languages: Must be fluent in Arabic and English, with the ability to speak, read, and write Arabic at a professional level.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and accounting software such as QuickBooks or similar tools.
Key Competencies:
• Exceptional organizational and multitasking abilities.
• Strong interpersonal and communication skills, with a customer-focused approach.
• Ability to prioritize tasks and manage time effectively under pressure.
• Proactive, resourceful, and adaptable to changing requirements.
• High level of confidentiality, professionalism, and attention to detail.
• Strong analytical skills to manage and understand financial data.
Compensation & Benefits:
• Competitive salary based on qualifications and experience.
• Health insurance and other standard benefits.
• Opportunities for professional development and career growth.
Work Environment and Conditions:
• Location: Jeddah, Saudi Arabia.
• Flexible working hours, including evenings or weekends as required.
• Ability to travel within Saudi Arabia or internationally for business or personal purposes.
This role offers a unique opportunity to work closely with a dynamic leader, combining professional, personal, and financial responsibilities. If you are highly motivated and capable of balancing diverse tasks efficiently and professionally,